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Free tool · 2026 prices
How much does nonprofit software cost?
Updated September 2026
A common paid tool costs a small nonprofit about $13 to $147 a month, and nearly every job has a free or low-cost option. Paying for every monthly tool below would come to about $557 a month. Every price is the vendor's own, read on 27 September 2026.
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What each kind of tool costs in 2026
Here is what a small team of about three people would pay for a common paid choice in each category, billed yearly where that is cheaper. The last column is the free or low-cost option, where one exists.
| The job | A common paid choice | Published price | Free or low-cost option |
|---|---|---|---|
| Donor database | Little Green Light, up to 2,500 records | $40.50 a month, paid yearly | Givebutter's free version includes a basic donor list |
| Online giving | Donorbox Standard | 2.95% of each gift, plus card fees | Zeffy, and Givebutter with tips on, charge the nonprofit nothing; donors are asked to tip |
| Volunteer sign-ups | SignUpGenius Gold, 10 admins | $22.49 a month, paid yearly | SignUpGenius Free, with ads |
| Projects and tasks | Asana Starter for 3, with the nonprofit discount | $16.49 a month, paid yearly | monday.com gives nonprofits 10 free Pro seats; Trello Free fits 10 collaborators |
| Staff time tracking | Clockify Standard for 3 | $16.47 a month, paid yearly | Clockify Free, up to 5 users |
| Program tracking | Airtable Team for 3, nonprofit price | $36 a month | A shared spreadsheet |
| Board portal | Boardable Essentials | $20.99 per board seat a month ($146.93 for 7 seats) | Email and a shared drive |
| Impact reports | UpMetrics Professional | $120.83 a month ($1,450 a year) | Canva Pro, free for eligible 501(c)(3)s |
| Stories and testimonials | Testimonial.to Starter | $25 a month | A simple form and a phone camera |
| Website | Squarespace Basic | $19 a month, paid yearly | Google Sites, free with Google Workspace for Nonprofits |
| Email newsletter | Mailchimp Essentials, 500 contacts | $13 a month | Mailchimp Free, up to 250 contacts; ask Mailchimp about a nonprofit discount |
| Grant research | Candid search Premium, nonprofit price | $100 a month ($1,199 a year) | Candid's free Standard level, with limited search |
| Accounting | QuickBooks Online Plus through TechSoup | $80 a year admin fee | None in this table; keep your bookkeeping tool |
What it adds up to
A small team paying for every tool above with a monthly price would spend about $557 a month, or about $6,681 a year, before any giving fees. You probably don't pay for all of them. Check the ones you do in the calculator to see your own number.
How to keep the bill down
Ask for the nonprofit price
Asana, Airtable, monday.com, Trello and Canva all publish nonprofit programs. Each asks you to apply first, so do it before you need the tool.
Watch per-person pricing
A tool priced per user or per board seat costs more each time someone joins. Read how each pricing model works before you sign.
Count the time, too
Tools that don't share records mean typing the same number twice and chasing it at report time. A cheap tool that costs you an evening a week is not cheap.
Compare before you renew
The Little Green Light, Bloomerang, Givebutter and Zeffy alternatives pages list prices and who each tool fits.
Prices and company facts were read from each vendor's own pages on the date shown above and change often. Nothing here is legal, tax or purchasing advice. Check the vendor's current pricing page before you decide, and read your own contract before you switch.
Where Ember fitsEmber
Donors, volunteer sign-ups, projects, staff time, program tracking, a board hub, impact reports, stories and a simple website, in one place. Free if your budget is under $50K a year, with no credit card. Above that, one flat rate set by your budget, with every app included. Unlimited users on every tier.
Sources: Prices read from each vendor's own pricing page on 27 September 2026: Little Green Light, Givebutter, Donorbox, Zeffy, SignUpGenius, Asana for nonprofits, monday.com for nonprofits, Trello, Clockify, Airtable, Boardable, UpMetrics, Canva for Nonprofits, Testimonial.to, Squarespace, Google for Nonprofits, Mailchimp, Candid, TechSoup: QuickBooks Online. Per-person prices are for 3 users; the Boardable total is 7 seats. Pricing changes often; check the vendor's page before you decide.